Following the tendencies of IT industry, the learning process nowadays becomes available though remote Internet connections, defined as distance learning (DL). Following the DL concepts, new terms and expressions are grouped in glossaries – electronically available dictionaries. But as with the most new additions, people may experience trouble, especially during the data preparation and publishing steps. The solution to this issue has been developed as a small conversion tool, that allows Microsoft Office users to simply input data in the Word or Excel environment and then convert a newly created Excel file to a Moodle XML document, that may be imported using Moodle’s web interface. Following some simple formatting rules and concepts, it will be easy to produce standards-compliant glossaries and publish them on the DL website. For better understanding, a step-by-step user guide with screenshots is provided. This work belongs to the DL series at the State University of Moldova, Distance Learning Center being a starting point for the distance learning implementation process.